Arkansas Museums Association Board of Directors Meeting

Arkansas Museum of Natural Resources

January 31, 2006

The quarterly meeting of the Arkansas Museums Association Board of Directors was called to order by President Stephan McAteer at Arkansas Museum of Natural Resources in Smackover. Members present were Stephan McAteer (president), Laura Miller (past president), Barbara Satterfield (vice president), Heather Register (secretary), Steve Rucker (treasurer), Diana Sanders (District #1 representative), Judith Stewart-Abernathy (District #3 representative), Van Zbinden (District #4 representative), and Kim Williams (newsletter editor). Lynita Langley-Ware was absent. Pam Beasley, director of the Arkansas Museum of Natural Resources, was also present.

McAteer distributed the agenda and asked if there were any additions or corrections to the December 2005 meeting minutes or the agenda. Williams moved, Satterfield seconded, minutes approved as amended.

Treasurer’s Report

Please see attached treasurer’s report. Williams moved that the Treasurer’s Report be passed and Miller seconded. The Treasurer’s Report passed unanimously.

New Business

AMA Newsletter

McAteer announced that the deadline for articles for the upcoming edition of the newsletter is February 3rd so the newsletter can go out by February 10th. Williams agreed that the programs for the 2006 conference will go out with the newsletter (to members who have requested a print copy of the program).

SEMC 2007 Conference

Rucker stated that no decision had been made regarding Little Rock as the host site for the 2007 SEMC Conference. He stated that a presentation will be made to SEMC Council Members about the 2007 venue on February 18^th. The presentation will include a CD about Little Rock , a CD/DVD of the Peabody , and a joint letter from LRCVB and the Greater Little Rock Museum Consortium.

2006 AMA Conference

McAteer stated that Susan Young had sent out an email regarding the scholarships and said that the Board would talk about changes to the scholarship policy after the conference. It was also stated that a total of 12 scholarships will be given out this year and if not all of those are taken by AMA members, then the scholarships will be open to members of the Louisiana Museums Association. Scholarship recipients and mentors will be introduced at lunch on Wednesday during the conference.

The awards committee is Robert Fulton, Sandra Gordy, and George Bassi. Mr. Bassi will not be able to stay over to present the awards on Friday so Barbara Satterfield will present the awards. The Board discussed the nominees for the Peg Newton Smith Award. They include Bob Besum, Mary Worthen, Charlotte Jones and Peggy Hoffman. It was decided that Satterfield will contact the people who nominated the above named honorees and see if the nomination stands for this year as well as last year.

McAteer stated that Susan Young will format the program and Rucker will have them printed. Pam Beasley stated that the best place for the all-day sessions would be the library or the education center. AMNR will provide a site map for the program and Pam will write a welcome message for the program. Rucker will write descriptions of the evening events for the program and Miller needs to receive information about each speaker by mid-February. It was decided that the program will be on the website and will be snail mailed to only those people who have requested snail mail. Kim will get the packet materials ready.

The conference hotels are the Super 8 in Smackover and the Holiday Inn Express in El Dorado . The meal on Tuesday night will be hors d’oeuvre and lunch on Wednesday will be a box lunch. A local massage therapist will provide massages on Thursday for $1 a minute. The Board decided that in lieu of a donation to the South Arkansas Historical Foundation, the manager’s registration fee for the conference will be waived. It was determined that for the Business Lunch at the Art Center the salad will be on the table and a buffet for the entrée. It was also suggested that Representative Jodie Mahoney provide a welcome to the members. The Board will donate $250 to the Arts Center . The caterers need to know 2 days before the event about the final count. The breaks will be in the auditorium with the silent auction items. Zbinden and Beasley will work on getting music and Rucker will provide the wine for the evening events.

The Silent Auction will be held in the Auditorium and bids will need to be in whole dollar amounts with a minimum bid on some items. The Auction will end Thursday after the 2^nd break. Williams will make changes to the Auction form and will get items for the goody bags (125 of each). Zbinden will get Miller the driving directions and information on the host locations. Beasley will check on transportation for Thursday’s lunch. McAteer stated that Dana Simmons or Susan Young should have an electronic version of the evaluation and will pass it along to Rucker.

2006 Professional Development Workshops

The Board decided that AMA will offer workshops in the summer and the fall. McAteer asked that Board Members think about possible workshop ideas and will also poll the membership during the feedback session at the Conference. Zbinden also volunteered to develop a survey for AMA members about what topics the membership would like to learn more about.

AMPS

AMPS is on hold until after 2007 SEMC Conference.

Other Business

McAteer stated that the AMA membership will be polled at the Conference regarding combining the 2007 AMA meeting with the 2007 SEMC meeting if SEMC is in Little Rock .

JIMI

McAteer announced that Van Zbinden and Stephan Charla received scholarships to JIMI. Annette Sain, an AMA member from Missouri , also attended but did not receive a AMA scholarship. Rucker suggested offering one scholarship plus a stipend for lodging instead of two scholarships.

Next Meeting

The next Board meeting will be determined after the conference.

McAteer adjourned the meeting.

Respectfully submitted,

Heather Register, Secretary

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